RF-F31-Primary Sponsor Contract

RF-F31-Primary Sponsor Contract

Rail Form - Primary Sponsor Contract

  • Rail Forms - Primary Sponsor Contract

    1. The Individual is contracted to Logical Personnel Solutions. as directly employed /self-employed/sub-contractordelete as applicable)

    2. Under this Contact of Sponsorship, as Primary Sponsor, Logical Personnel Solutions. does/does not(delete as applicable) allow the individual to have up to 2 Sub-Sponsors.

    3. Regardless of the employment status of the Individual Sponsored, Logical Personnel Solutions. will fulfil the role of Employer for the purposes of Health and Safety Legislation.

    4. Logical Personnel Solutions and Individual Responsibilities under the Sentinel Scheme Rules are added to this Contract as Appendix A.

    5. Suitable mandatory PPE for work on Managed Infrastructure, and other PPE as defined by Task Risk Assessment will be provided by Logical Personnel Solutions. in compliance with Logical Personnel Solutions. PPE Policy & Procedures.

    6. Logical Personnel Solutions will provide any training and assessment events required by the individual at the required timescales.

    7. Logical Personnel Solutions will provide any Safety Critical Equipment to enable the Individual to undertake their competencies trackside.

    8. Regular briefings will be provided by Logical Personnel Solutions, together with provision of any relevant Rule Book Updates and Sentinel Scheme Updates.

    9. Logical Personnel Solutions will provide personal issue of relevant Rule Book Handbooks and relevant Standards.

    10. Logical Personnel Solutions. will provide advice, guidance, or instruction on any restrictions based on medication and or other medical fitness issues in line with Logical Personnel Solutions. developed Medical Fitness Procedure as part of its Rail Management System.

    11. The Individual sponsored must notify Logical Personnel Solutions. of any changes in circumstances, including health issues that may require Logical Personnel Solutions. to take action to ensure the Individuals continued fitness to work trackside.

    12. Logical Personnel Solutions will provide any identified mentoring support to develop the competence of the Individual.

    13. The Individual will ensure that he/she complies with the Network Rail/Company Procedures with respect to hours of work and will notify Logical Personnel Solutions (where he/she has been allowed to have Sub-sponsors) of unavailability to carry proposed duty due to possible exceedance of the current hours/shifts detailed in the Procedures:

    14. If you wish to terminate the contract of sponsorship, you must provide written notice to Logical Personnel Solutions detailing the reason. We will then arrange the de-sponsorship process via the Sentinel website in a reasonable time period but no later than five days after the date of initial request.

    All sponsored individuals must:

    • Carry their Sentinel Smart Card at all times when working on Managed Infrastructure and present their card for checking upon request.
    • Co-operate with their Primary Sponsor. Know the identity of their Primary Sponsor.
    • Follow the rules of personal accountability including the Network Rail “Lifesaving” Rules.
    • Know which Sub-Sponsor they are working for when not working for their Primary Sponsor.
    • Provide the correct Name of the Sponsor they are working for when booking in on site.
    • Notify their Primary Sponsor when no longer wishing to be sponsored – Change of Sponsorship can be notified through [email protected]

    Every Individual has a personal responsibility to comply with health and safety rules including, but not limited to:

    1. No Individual shall undertake or attempt to report for duty, if they have worked on the managed infrastructure within the preceding 12 hours (sometimes referred to as double-shifting), unless a risk assessment has been conducted by the Primary Sponsor and suitable controls implemented.
    2. No Individual shall exceed the maximum working hours determined by law or the, managed infrastructure requirements or the Sponsor, whichever is the shortest.
    3. Every Individual has a responsibility to be fit for work, not fatigued by excessive travel or work, and not under the influence of drugs or alcohol. Individuals shall report anything that may affect their ability to work safely including medication, lack of equipment or personal circumstances.
    4. An Individual shall report for duty with the appropriate Personal Protective Equipment (PPE) to enable them to undertake their duties
    5. No Individual shall undertake a task for which they are not competent, do not have the right equipment, or the relevant information or, the knowledge to complete safely.
    6. Individuals shall act in a safe manner at all times when on the managed infrastructure, and report any incident, close call or breach of the Sentinel Scheme Rules they are aware of.
    7. Where accountable; undertaking 100% verification checks on Sentinel cards before allowing Individuals to start work.

    I have been briefed and accept the terms of this contract of Sponsorship with my Primary Sponsor.

  • MM slash DD slash YYYY

    I have briefed the individual on the responsibilities contained within this Contract of Sponsorship for both Logical Personnel Solutions and the Individual.

  • MM slash DD slash YYYY
  • Appendix A

      Logical Personnel Solutions must, regardless of whether acting as Primary Sponsor or Sub-Sponsor: -
      • Provide all necessary Safety Critical Equipment
      • Maintain all records associated with any works undertaken by Sponsored Staff on MI
      • Maintain minimum contracted Insurance Levels for type of work carried out

      When acting as Primary Sponsor

      Logical Personnel Solutions will provide a ‘Contract of Sponsorship’ for each Individual sponsored and ensure acceptance and signing of the Contract by the Individual.

      Logical Personnel Solutions will undertake checks of the ability of the proposed individual prior to engagement is a ‘Contract of Sponsorship’.

      The ‘Contract of Sponsorship’ provided will be produced to comply with and include the requirements of the current Sentinel Scheme Rules.

      Logical Personnel Solutions will act as employer for the purposes of health and safety legislation.

      Logical Personnel Solutions will: -

      • Monitor and manage working hours and will consider shifts worked with Sub-Sponsor when monitoring hours and managing fatigue.
      • Agree any Sub-Sponsors arrangements, where applicable, and grant permission for any Sub-Sponsor use of the individual.
      • Enact the Local Investigation Processes, where applicable, where any suspected breach of Sentinel Scheme Rules occurs, collating any information from Sub-Sponsor, where applicable.
      • Maintain records of Local Investigations and request Formal Reviews where a Scheme Outcome is recommended.
      • Provide reasons for de-sponsoring staff.
      • Conduct a Local Investigation before de-sponsoring any member of staff for breach of Sentinel Scheme Rules.
      • Collate and maintain all records as Contracts of Sponsorship.
      • Request a temporary suspension of a Sentinel Card pending conclusion of a Local Investigation, as appropriate

      One Copy to Individual
      One Copy to Logical Personnel Solutions for Inclusion in Rail Personnel File of the Individual.
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